Administrative Assistant Job at AIRD Uganda

Administrative Assistant Job

Work Hours: Full-time, 08 hours per day

Salary: Attractive

Job Deadline: 27 October 2022

Number of Jobs: 01

Hiring Entity: AIRD Uganda

AIRD Uganda

Location: In Uganda

Job Details:

To provide administrative support to the Accountant or Fin/Admin Officer to ensure efficient operation of the of the Kiryandongo Medical warehouse office.

Key Duties & Responsibilities
• Ensuring that office Procedures are maintained in accordance to the project regulations & the staff contracts.
• Receive incoming letters and ensure the delivery and dispatch of external communications.
Organize and maintain all relevant files or documents submitted to site office.
Receive office guests and give necessary hospitality and assist in responding to their inquiries.
• Answer office land lines in communication from externals and manage the messages.
• Take / Prepare minutes of meetings and notes of workshops or other relevant meetings.
• Provides regular reports to the Fin/Admin Officer on matters related to Admin and ensure all admin reports are submitted to the relevant bodies in time.
• Ensure that all office equipment & other assets are kept in good working condition.
Ensure Maintenance of filing system and keeps information confidential.
• Monitor and control stationery/ utilities utilization at all level and ensure that utilizations are at all times within allocated budgets.
• In consultation with Fin/Admin Officer, prepare staff leave plan and ensure it is followed, prepare and update leave tracker accurately, monitor Staff medical issues and advise the Fin/Admin Officer about annual leave balances.
• Distribute all communications to the staff, ensure they are correctly received and signed.

Requirements
• A Diploma in Business Administration or any other business related field.
• 1-2 years of clerical, secretarial, or office experience.

Others/Extra Details
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment
• Strong interpersonal skills.
• Analytical and organized.
• Good reporting skills.
• High level of professionalism
• Ability to work under pressure with minimum supervision.