Human Resource Graduate Intern Job
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 30 June 2026
Number of Jobs: 01
Hiring Entity: Medical Teams Uganda
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| Medical Teams Uganda |
Location: In Uganda
Job Details:
Description
JOB SUMMARY
To provide support in the digitalization and systematic organization of HR documents, ensuring accuracy, confidentiality, and efficiency in records management. Additionally, serve as a front desk assistant by offering courteous customer service, managing inquiries, directing visitors, and supporting daily administrative operations. Further, support leave management processes by tracking staff leave.
JOB RESPONSIBILITIES
Reception & Visitor Management
- Serve as the primary point of contact at the front desk, providing excellent customer service to all visitors, guests in a professional and welcoming manner.
- Notify relevant staff of visitor arrivals promptly and coordinate meeting scheduling, venue, and access upon request.
- Maintain a tidy, organized, and professional reception area at all times.
- Support implementation of daily office opening and closing procedures, including checking that the reception area is secured at end of day.
- Report any maintenance needs, safety hazards, or facility concerns at the front entrance or reception area to the Operations & Security Coordinator.
HR Support
- Maintain and update employee records by reviewing files for accuracy and completeness, organizing and scanning all hard copy HR documents in chronological order, and ensuring all personnel files are correctly.
- Perform general front office administrative duties including photocopying, filing, and organizing documents.
- Prepare and submit purchase requisitions for front office supplies; maintain adequate stock levels of reception consumables.
- Support with recruitment processes including scheduling interviews and managing applicant documentation
- Support with review of timesheet, attendance, Leave applications and & tracking
- Maintain up to date personnel files for new and existing staff
- Verify all staff handover documents Timesheet, leave form, exit form and submit to HRO for processing terminal benefits.
- Verify all staff monthly attendance sheet making it ready for payroll processing.
Additional duties as assigned.
Qualifications
EDUCATION, LICENSES, & CERTIFICICATIONS
Required:
- Bachelors degree in human resource management and industrial & organizational psychology. graduated within the past 2 years.
EXPERIENCE
- Experience working with data, information and administration is an added advantage
KNOWLEDGE, SKILLS, & ABILITITES
Knowledge:
- Basic knowledge of HR functions including, recruitment, onboarding and offboarding, and performance management
Skills:
- Skilled with office software: Microsoft Word, Excel, and PowerPoint.
- Skilled with communication software: Outlook, Internet, CRM or other database programs.
- Good interpersonal and relational skills
Abilities:
- Ability to organise work priorities, manage competing priorities and deliver on commitments
- Ability to maintain confidentiality
- Excellent attention to detail
- Ability to communicate with all levels of staff, orally and in writing reports
- Ability to work collaboratively with others.
- Good interpersonal and relational skills
- Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy
- Ability to be honest and foster an atmosphere of trust and integrity
- Ability to support MTI Calling and adhere to the MTI Code of Conduct.
- Ability to commit to Medical Teams International Calling Statement and Core Values.
Application procedure
CLICK HERE TO APPLY
Posting Date: 2026-06-19
