Finance and Administrative Assistant Job
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 13 March 2026
Number of Jobs: 01
Hiring Entity: Little Dreamers Education Academy
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| Little Dreamers Education Academy |
Location: In Uganda
Job Details:
INTRODUCTION
Little Dreamers Education Academy works to transform Ugandan education system into a
successful and meaningful experience for children ages 3-12 years old. We make lifelong
learning a reality through formal education and a Life Skills Education toolkit that seeks to build
the capacity of individuals to make decisions and take actions that positively impact their lives
and the lives of those around them. In equipping young people with life skills, we hope to
disrupt systemic problems and prepare children for a successful future.
Finance and Administration Fellow will be a strategic thought-partner, and report to the
Managing Director.
Department Planning and Strategy
1. Draws up and manages the annual plans for the finance and administration department
plans in line with the departmental mandate
2. Designs and updates administration guidelines for Little Dreamers identifying key gaps in
the department and proposing mitigating measures to improve service delivery to users.
3. Drafts and monitors budgets for the department
4. Provides management information for decision making through monthly report writing.
Finance and Accounts Management
1. Reviews and maintains financial record systems in accordance with Generally Accepted
Accounting Principles and monitors the use of all funds.
2. Examines and analyses accounting and financial records and documents such as bank
statements, expenditures, budgets, loans and others.
3. Prepares journal and ledger entries. Processes financial and accounting transactions
such as reviewing, verifying and processing expense reports, requisitions, claims,
advances, savings, invoicing and charges.
4. Sets up accounts, sub-accounts, and budgets. Receives funds, processes deposits and
approves expenditures.
5. Compiles and prepares material to be sent to bank.
6. Provide support on organizational cash flow and expenses forecasting.
7. Ensures accuracy and compliance with Little Dreamers Education Academy, government
and granting agency guidelines, tax laws as well as accounting and reporting policies and
procedures. Maintains up to-date knowledge of these matters and gives explanations to
staff.
8. Monitors staff loans. Follows up on missing payments. Advises on and arranges payment
schedules.
9. Reconciles various accounts, statements, and reports. Identifies and analyzes
discrepancies and errors. Makes corrections, processes adjustments and follows up on
problems. Audits outstanding items.
10. Verifies the completeness and accuracy of documentation.
11. Prepares schedules, reports and financial statements. Makes recommendations on
budget allocations.
12. Participate in the annual audit process, liaise with external auditors and assess any
changes necessary. Supplies information and documentation to auditors.
13. Implement internal control policies and procedures related to accounting and financial
matters.
Human Resources and Team Development
1. Supports in coordinating the development of Little Dreamers Human Resources.
2. Ensuresthat recruiting processes are consistent and streamlined.
3. Educates and ensures that employees are well versed and adhere to policies and
procedures.
4. Supports in coordination of periodic appraisals processing and creation of performance
improvement plans for Little Dreamers Education Academy.
5. Provides support on the preparation of payroll, pay slips and all personnel reports
monthly and presents these to the supervisor for approval.
6. Ensures compliance with Ugandan laws for payment of statutory employee benefits,
registration fees, tax submissions, etc. and keeps abreast with changes in the Labor
/ related Acts for the same purpose.
7. Maintains personnel files of all employees per organization’s guidelines.
8. Supports in developing and planning periodic retreats and training programs as
needed to develop capacity of all staff.
9. Supports in development of scopes of work for contractors.
Operations
1. Provide support on contracts management and financial management/ reporting
system; ensure that the contract billing and collection schedule is adhered to, and that
financial data and cash flow are steady and support operational requirements.
2. Provide support on administrative functions as well as facilities to ensure efficient and
consistent operations as the organization scales.
3. Provide support in implementation of Little Dreamers’ procurement policies and
procedures and ensure sufficient competition for efficient use of funds and strong
internal controls.
4. Liaise with counterparts at partner organizations to ensure effective and efficient
collaboration on all matters related to operations, human resources, administration and
logistics, including when space and resources are shared.
Qualifications, Skills and Experience:
• Recent University Graduate
• Minimum of a degree in Business Administration or Finance and Accounting or
Bachelor of Commerce or a related field.
• The ideal candidate has experience of final responsibility for the quality and content of
all financial data, reporting and audit coordination and has knowledge or preferably
overseen or supported an administrative function previously.
• Ability to translate financial concepts to programmatic and fundraising colleagues who
do not necessarily have finance backgrounds.
• A successful track record in setting priorities; keen analytic, organization and problem-
solving skills which support and enable sound decision making.
• Excellent communication and relationship building skills with an ability to prioritize,
negotiate, and work with a variety of internal and external stakeholders.
Submit applications to contact@littledreamerseducation.org and cc
sophie@littledreamerseducation.org position title should be indicated in the subject line.
Applications will be reviewed on a rolling basis.
Application procedure
CLICK HERE FOR FULL ADVERT
Posting Date: 2025-02-26
