Finance Manager Job at MRC Uganda

Finance Manager Job

Work Hours: Full-time, 08 hours per day

Salary: Attractive

Job Deadline: 22 January 2026

Number of Jobs: 01

Hiring Entity: MRC Uganda

MRC Uganda

Location: In Uganda

Job Details:

Finance Manager – (01 Position)
Position Code: FM – 0126
Reports to: Head of Finance
Department: Finance-OPs
Station: Entebbe
Job Purpose
The position holder will be responsible for the overall management and proper functionality
of all operations for the finance section through planning controlling and provision of
leadership to the section: ensuring compliance with Unit policies and procedures governing
financial transactions, working with head office finance staff, Auditors, and section heads
on budgeting forecasting, monthly reconciliations and reporting, all aimed at ensuring that
the overall financial position of the Unit remains under control within budget
To act as the main point of contact to external donors in regards to financial reporting and
budgets and to work alongside the RSO in the provision of a service of reporting excellence
to donors.
She/he will manage the development and maintenance of financial accounting records, reports
and internal control/reporting systems for the production of sound and accurate financial
information by the Finance Team including developing the Dynamics 365 BC systems.
Roles & Responsibilities.
Principal roles and responsibilities
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1. Financial Management.
• To monitor project expenditure reports, ensuring that projects stay within budget also
to alert project leaders to where an underspend is likely. Discusses project financial
position regularly with the Project Leaders and maintains close working relations with
external funders working with the Head of Research Support Office (RSO).
• Represents the Unit with HOF on financial matters at Operations meetings.
• Supports production of the financial budgets for the 5 year QQ period.
• Provides monthly variance commentary on monthly financial performance to Head
office.
• Produces in-year forecasts for expenditure, updates expenditure forecast monthly
• Month end review and sign off of the balance sheet, income and expenditure sheet
and cashflow statement for discussion with the HOF.
• Close accounting periods and open the new accounting periods.
• Supporting the preparation of financial information to donors, Head office and SAC or
at other meetings.
• Donor financial reporting, including budget setting and representing the finance
section at Donor or Project budget and review meetings alongside the Head of the RSO
• Reviews the fixed asset reconciliations and signs off the annual asset verification
reports.
• Reviews the monthly capital expenditure report before it is sent to Head Office.
• Co-authorisation of payments; review and authorising and deactivating General
ledger/Cost Center codes; raising requests for corrections of transactions where
needed.
• Management of accounts payable and receivable aiming to keep both within 60 days
maximum; advising of and discussing problems on accounts with HOF; following up
reclaimable expenses from RCL
• Reviews international and LESO staff travel claims, are correctly authorised and are in
line with Unit policy and contracts.
• Reviews and signs off the staff payroll and payment of associated income and
employment taxes and reconciliation versus the previous month. Tracks overall staff
numbers by contract type. Ensures seconded staff payments are made in line with
contracts.
• Ensures VAT is reclaimed monthly by the Unit correctly from URA. Ensuring that the
Accountant is following up with suppliers and URA where there are problems
• Filing of the annual tax Income tax returns; coordinates and ensures the filing of PAYE,
NSSF, WHT, LST, etc, and other tax returns as required.
• Works closely with the Internal Audit firm to action review points arising from reviews
and design any required new internal controls
• Acts as main point of contact for all audit teams, URA, NSSF and other financial
inspection teams and ensures required information and explanations are provided;
follows up, implements and introduces new systems, and investigates any audit points
arising.
• Ensures that the finance section stores records correctly for 7 years, except Payroll,
Tax and Social Security records that are stored indefinitely and that the staff are filing
their reports and work neatly and accessibly.
2. Administration.
• Responsibility for staff training and development within the finance section.
• Assist in the development and implementation of goals, policies priorities and
procedures relating to financial management, accounting and controls.
• Ensures strict adherence to Fraud and Bribery Act and staff awareness
• Acts in front line for detecting any thefts or frauds within the Unit and assessing the
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values of any such frauds. Liaises with HR, HOF, Head office and Police concerning any
frauds.
• Maintains and updates the Units delegated financial authority spread sheet.
• Ensures that IT department deactivates ex users from Dynamics 365BC and sets up
new users on Dynamics 365BC
• Updates DFA letters and does user provisioning for new users on MSD, updates DFA
letters and approval limits for Oracle users
• Updates new accounts expenditure codes and cost centres in TechOne and Dynamics
365BC as recommended by Head office.
• Monitors distribution and use of LESO staff Equals debit cards for work related travel
costs only.
• Maintains good working relationships with the Unit bankers and investigates/resolves
any differences or anomalies between the bank statements and the Unit records.
Initiates foreign exchange swaps for approval of HOF.
• Introduces new internal Controls, updates SOPs and drafts new SOP’s where necessary
and checks adherence.
• Ensure that appropriate financial regulations and controls are in place and are always
in use to limit financial risk, ensuring that financial audits provide significant assurance
on Internal Controls.
3. Financial Responsibilities.
• Senior level financial responsibilities, co-signatory on all MRC bank accounts and co-
authoriser of purchase orders within financial authority limits, and co signatory on
cheques and payments.
• Co-signatory on payroll and able to co-authorise salary batch payments. Day to day
use and responsibility for the corporate debit card.
• May sign-off external grant reports to funders.
4. People Management Responsibilities.
• Responsible for supervising the entire finance section, through the SA , working closely
with the Head of RSO on the financial aspects of grant reporting.
• Works closely with other section heads in administration including HR, estates and the
project leaders in grant accounting, budgeting and reporting.
Person Specification
• Bachelor’s degree in accounting MBA or equivalent;
• Professional accountanting qualification ACCA – professional level or CPA;
• Should possess at least three years’ experience as the Head of a busy
finance/accounting team in a public or private sector environment, producing
monthly financial information, budgets , forecasts and financial reporting with
commentaries for external donors and senior management;
• Experience working for an international donor or non-profit organisation;
• Technically up to date with IFRS and all Ugandan tax requirements effecting
payroll and other financial reporting;
• Should possess advanced excel and spread sheeting skills and sound knowledge
of other Microsoft office packages, in depth experience of using the Dynamics 365
Business Central accounting system including the ability to build and customise
reports within the system;
• Must be able to implement a strong internal control environment, with a robust
month end reconciliation process;
• Should possess excellent communication and presentation skills;
• Knowledgeable and experienced of using GAAP;
• Personal Integrity;
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• Emotional Resourcefulness;
• Ability to Learn;
• Forward Thinkin;
• Reliability;
• Excellent communication skills especially English both written and verbal; and,
• Professional attitude and appearance.

Application procedure

Follow the link below to fill a form and submit your application documentation:
https://redcap.link/Finance_Manager_0126
Filling the form more than once will lead to automatic disqualification. High level of integrity
while filling the form is required and will be considered during shortlisting.
Combine all your application documentation i.e. cover letter, CV & certified copies
of academic documents into one PDF document. Deadline for application is 22nd
January 2026, 5:00pm. Only shortlisted candidates will be contacted for interview. This
position is open to Ugandan nationals only. Strictly follow the application procedure as failure
to do so will lead to automatic disqualification. Only online applications through the link
provided will be accepted. You will receive a notification in your email if your
application and documentation have been successfully received.
N.B: You will be required to present certified copies of your academic documentation before
employment.
The applications should be addressed to:
The Head of Human Resources,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49, Entebbe,
Uganda.
Consider your application unsuccessful if not contacted within eight (8) weeks after the closing
date of the advert. Any form of lobbying at any stage will lead to automatic disqualification.
By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda
Research Unit holding and using it in accordance with its recruitment policy and procedure.
The Unit reserves the right to verify documents attached with the relevant awarding
institutions to authenticate their validity