Admin Assistants Job
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 06 June 2025
Number of Jobs: 01
Hiring Entity: Youth Social Advocacy Team
 |
| Youth Social Advocacy Team |
Location: In Uganda
Job Details:
Under the director supervision of Finance and Admin Officer, the Office Admin Assistant completes
clerical and administrative tasks. S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties
WORKING ENVIRONMENT:
YSAT works in remote refugee hosting areas in Uganda with 3 field offices, 5 refugee settlements, approximately 58 staff and annual budget of 1.5 million USD / anum. The staff will be based in Rhino Camp and Pakelle during working days returning to town on Fridays where applicable.
Duties and Responsibilities
- Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance
- Manage Agendas, meeting room schedules, travel plans and appointments for upper management
- Manage emails, letters, packages, phone calls and other forms of office correspondences
- Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are up to date
- Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions
- Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running
- Track and replace office supplies as necessary to avoids interruptions in standard front office procedures
- Prepare reports and present proposals for administrative needs and present as needed
- Assist Teams whenever there is an opportunity to do so
- Hand any other assignment as shall be deemed fit to your office
Desired qualifications
- At least a diploma/A, 0 level certificate or equivalent
- Knowledge of local languages Arabic, Lugbara/Madi,
- Fluent in English
- Proactiveness
- Attention to details
- Punctuality
Application procedure
Interested in applying for this job? Click here to submit your application now.
Posting Date: 2025-05-28
