Executive Assistant (Re advertised) Job
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 27 June 2023
Number of Jobs: 01
Hiring Entity: SeaOwl Energy Services Uganda
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| SeaOwl Energy Services Uganda |
Location: In Uganda
Job Details:
Key activities
• Act as administrative assistant in the Executive's office
• Manage the office of the General Manager and Deputy General Manager
• Focal point of contact for the Executive’s office for staff
• Managing the Executive's calendars and schedules
• Screening callers and arranging appointments, meetings, conferences and events.
• Handle the GM's visitors in a courteous manner
• Handling sensitive information with confidentiality
• Assisting the Executives in the preparation of documents, presentations for various meetings and ensure his attendance
• Design, establish and maintain a management information system, including physical and electronic files in the Executive's office
• Operate office equipment including copiers, facsimile machines and computers, input and retrieve data and text
• Organize and maintain disk storage and filing
• Ensures preparation and dispatch of all incoming and outgoing mails as well as confidential documents.
• Plan and control requisition, supplies and stores to ensure availability when required for the General Manager's office
• Arrange and prepare travelling, itinerary and protocols for foreign and local trips for the General Manager
• Co-ordinates and provides logistics support for the Corporate
• Management, Group visiting personnel as well as External Consultants
• Maintain close contact with the Head Quarters, particularly DIG Afrique to ensure appropriate sharing of information and smooth interface
• Develop and maintain good relationship with counterparts (executive Assistants) in the offices of Authorities, Partners, Embassies and Other institutions
Accountabilities
• Assists the General Manager and the Deputy General Manager in the management of corporate issues in order to ensure that the company has a good projection at all times
• To ensure the smooth running of the Executive’s office in an orderly manner
• Protect Company's information and assets
Education and required experience
Education
• University degree
Experience
• Experience of working in multicultural environment
• Good administrative and organizational skill with experience of at least 9 years
• Good knowledge of staff and company policies and procedures
• Computer Literacy
Application procedure
Interested applicants Click here to apply
Posting Date: 2023-06-22
 Job at SeaOwl Energy Services Uganda){kind=link}