Finance and admin Assistant Jobs
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 24 August 2026
Number of Jobs: 01
Hiring Entity: Palm Corps Uganda
 |
| Palm Corps Uganda |
Location: In Uganda
Job Details:
Description
Job title: Finance and admin Assistant (01 position)
Reports to: Finance Officer
Duty stations: Moyo field office
Purpose of the Role.
The admin assistant will be responsible for the day-to-day finance, administration, stores, logistics, procurement, and HR activities of the Moyo Field Office.
Specifically, your duties include:
Welcome and attend to visitors at the reception desk
Oversee office operations to keep the workplace orderly and running efficiently.
Support the scheduling of meetings and handling of correspondence at the field level.
Support HR functions, including arranging for interviews, onboarding, and employee records management, and submit these to HR as required
Ensure daily attendance records are complete and accurate for monthly reporting to HR
Store Management Roles to Logistics Officer
Oversee day-to-day store operations and management
Manage inventory levels, track stock movements, and carry out daily stock reconciliations
Prepare the monthly stores report for submission to the Logistics Officer
Finance and procurement roles
Manage, issue, reconcile, and account for petty cash funds received during the month
Follow up promptly on invoices for goods supplied to ensure timely payment, and submit them to the Procurement Officer
Scan and share requisitions received from the project team for submission to the accountants.
Support accountants with accountability follow-ups with Project Coordinators.
Fleet management roles
Issue fuel vouchersupon receipt of an approved work plan, movement plan, and log sheet, for submission to the Logistics Officer
Receive, verify, and submit completed Fleet Utilization documents and logbooks to the Logistics Officer
Receive and verify maintenance requests and defect forms for onward submission
Collect fuel schedules from the stations monthly for reconciliation by the Logistics Officer
Share monthly fuel utilisation and repairs records with the Logistics Officer
Perform any other duties assigned to you from time to time.
Minimum Qualifications
A minimum of a Diploma in Accounting, Finance, Business Administration, Procurement and Logistics Management, Stores Management, Human Resource Management, or a closely related field from a recognised institution.
At least two years of relevant work experience in finance, administration, procurement, logistics, stores, fleet support, or office operations, preferably in an NGO, field office, or busy organisational setting in Uganda.
Working knowledge of basic accounting, petty cash management, accountability procedures, procurement documentation, stores records, inventory control, and administrative filing systems.
Good computer skills, especially in Microsoft Word, Excel, email, and internet use. Experience using accounting, inventory, or procurement systems will be an added advantage.
Good written and spoken English, with strong interpersonal, customer care, coordination, and communication skills.
Ability to maintain accurate records, prepare routine reports, follow organisational procedures, and handle confidential information with integrity.
Highly organised, detail-oriented, flexible, and able to work independently under minimum supervision while meeting deadlines
Application procedure
All Applications including CV, Highest academic qualification and motivation letter should be sent electronically as one Single PDF Document to recruit@palmcorps.org latest by 24th August 2026. Applications sent to any other email apart from the above shall not be considered.
Posting Date: 2026-07-19
