Finance and Administration Officer Job
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 30 January 2026
Number of Jobs: 01
Hiring Entity: Viva con Agua Uganda
 |
| Viva con Agua Uganda |
Location: In Uganda
Job Details:
Who we are:
Viva con Agua Uganda is, a network of people and organisations committed to establish and increase access to clean
drinking water and basic sanitation for all humans worldwide. Our vision: Water for all. All for Water! To achieve this
vision, we use creative and joyful activities to raise awareness for the global issues, Water sanitation and hygiene
(WASH) and simultaneously raise funds for water and sanitation projects in Uganda.
To achieve our goal,
We are seeking a detail-oriented and proactive Finance and Administration Officer to join our field office
team. The successful candidate will be responsible for ensuring sound financial management, accurate record-
keeping, and efficient administrative operations to support program delivery.
Finance and Administration Officer
(1 position)
Duty station: Yumbe District
Reporting to: Head of Finance and Administration Contract duration: 1 Year(renewable depending on
availability offunds)
Job Responsibilities and Duties:
Finance:
• Prepare routine performance reports, monthly management reports and donor accountability reports.
• Handle tax administration, filling all tax returns (PAYE, VAT, WHT, NSSF and LST).
• Perform bank reconciliations and follow up on all outstanding entries.
• Petty cash management including preparation of cash vouchers for reimbursement of small payments,
making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing,
verifying and processing payments.
• Preparing check payment vouchers for all approved check payments to recipients.
• Record all payments and receipts into spreadsheet and verify its correctness against the hard copies
before sending to Kampala office for processing.
• Managing all aspects of day to day operations of Finance Office in the Field site.
• Assist in the implementation of Finance policies, procedures and systems.
• Ensure compliance with VcA Uganda and donors procedures and guidelines.
• Submit expenditure worksheets together with the hard copies to the Head of Finance in Kampala Office.
• Ensure all payment documents for proper and adequate back up based on the VcA Uganda minimum
supporting documents requirement policy.
• Review expenditure worksheets for accuracy and completeness.
• Report to the supervisor all anomalies in implementing VcA Uganda internal control policies
• Facilitate and support all internal and external audits to be conducted in the Field Office.
• Ensures that all Field office finance records are filed and labeled in a logical, orderly and neat manner, so
as to provide for security of documentation, ease of accessibility, and the preservation of records.
• Contributes significantly to the ongoing process of continuous improvement of the financial management
system and the internal control.
Administration:
• Verify and post details of business transactions and totals accounts to ledgers and database.
• Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets)
• Support the efficient running of the office daily operations.
• Ensure employee welfare and Security of office premises.
• Provide administrative support to project management team
• Oversee various aspects of fleet management related to the project
• Maintain an up-to-date leave register for Field office, while providing regular updates to staff about leave days
and leave plans as per the HR leave policy.
• Prepare a monthly leave report and send it to the Senior HR Officer at the end of month for reconciliation.
• Receive, review and register all staff timesheets, ensuring they are correctly filled at the end of each month
before sending to Kampala Office.
• With support from your supervisor, participate in the recruitment process of Grade A positions and Incentive
workers at field level by posting adverts, shortlisting, scheduling interviews, inviting and interviewing candidates.
• Support in following up of onboarding process of new hires at field level.
• Support exiting staff in clearance at field level upon request and guidance from HR Office in Kampala.
Requirements / Qualifications:
• A minimum of a degree in business, Finance or Accounting, or a related field. Post-graduate diploma is added
advantage.
• Any stage of CPA/ACCA
• At least three years’ experience working experience as an accountant in a busy organization
• Computer Skills in Microsoft office (Word, Excel)
• Proven organizational skills and multitask under tight deadlines.
Skills and Abilities:
• Excellent interpersonal, communication and organisational skills (Strong analytical, written and verbal skills).
• Proficiency in MS Office packages and Tally accounting system
• Partner/Donor accountability Management and reporting
• Ability to work in a team.
Person Specifications:
• High Flexibility and Adaptability
• Reliability and Dedication
• Honesty & Integrity
Sounds good to you?
Application procedure
Then send us your application including cover letter highlighting your motivation to work with us and your CV to
kampala@vivaconagua.org.
Closing Date for Applications: 30.01.2026.
Posting Date: 2025-01-22
