Grants and Contracts Manager Job
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 23 October 2024
Number of Jobs: 01
Hiring Entity: PATH
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| PATH |
Location: In Uganda
Job Details:
Summary of Role
While reporting to the Finance and Operations Director, the position holder will Oversee the contracts and grants components of PATH-Uganda office, including sub-grants to partners, create synergy that comes from working with community-based organisations community-based organisations, provide oversight consultancy and related vendor contracts, provide support and supervise Contracts and Grants Officers of the Country programme.
Essential Job Functions:
Contract and Grants Management
• Collaboratively work with the programme management team to steer the success of both inbound and outbound awards through the award life cycle from inception to award close out.
• Serve as PATH point of contact on contractual matters for subaward contracts.
• Design and review sub award monitoring tools and plans for effective award and sub award management.
• Design and implement best practices for sub award cash and liquidity management with a sharp focus on pipelines against programme targets.
• Monitor and facilitate the review, approval, and amendment/modification processes of sub recipient agreements and ensure timely actions through the Organizational workflow processes.
• Liaise with sub recipients on troubleshooting contractual obligations and related concerns.
• Effectively communicate with PATH programme management teams, the leadership team of subaward organisations and other appropriate stakeholders on all matters that relate to programme delivery, compliance and risk mitigation.
• Liaise with the finance team in country and the HQ office of Grants and contracts (OGC) to ensure compliance to appropriate rules and regulations during the implementation of subawards/contracts.
• Supervise the grants teams as they put together necessary documents required for finance to process payments for contracts/sub agreements based on payment terms and conditions.
• Ensure that signed contracts/agreements are communicated to all relevant parties to provide contract visibility and awareness and support with interpretation of contract terms to for effective implementation.
• Develop and periodically review contracts and subrecipient management systems including internal control procedures for monitoring of implementation as well as troubleshooting contractual obligations.
• Prepare monthly cash projections for sub recipients for on-going contractual obligations.
• Oversee the financial reporting and internal controls compliance by sub recipients/contractor in line with existing contracts and agreements.
• Monitor sub award and contracts transaction compliance (milestones, deliverables, invoicing, re-imbursements).
• Initiate, and monitor contract close-outs, extensions and/or renewal.
• Prepare necessary documents and justification in case contract terms are to be changed/modified during implementation.
• Prepare amendments to sub agreements/ contracts whenever necessary to reflect changes in contract terms and conditions.
• Provide regular reviews and updates on status of ongoing contracts/Subagreements to the Management Team.
• Maintain up-to-date knowledge on Uganda country business environment, compliance, legal conditions, customs, and ensure this information is incorporated in contract agreements as required.
• Conduct field visits whenever necessary to ensure sub recipients are compliant to signed terms and conditions of the agreements with PATH.
• Monitor subrecipient and contractor satisfaction with signed up terms and conditions and contracting practices.
• Continuously identify capacity building needs of sub recipients and collectively develop capacity building plans with the partner and PATH programme teams.
• Continuously monitor and assess the risk profile of the contractors/subrecipients and develop risk mitigation measures.
Team Management
• Ensure that PATH staff are properly trained to manage contracts and grants with minimum risk exposure.
• Work closely with program management to facilitate program planning and upcoming contract implementation needs.
• Support teams in understanding their roles and responsibilities in terms of interaction with contractors and subrecipients.
• Liaise with program teams regularly to ensure the relationship with subrecipients facilitates program delivery.
• Work with OGC and program teams to ensure that contractors/sub recipients are meeting their contractual obligations.
• As needed, provide guidance on contract/subrecipient matters to PATH staff including training to new employees in subrecipient practices and procedures.
• Work with finance teams to ensure there is compliance to PATH and donor requirements to mitigate fraud, conflict of interest and legal ramifications of PATH’s activities.
Education/ Experience Requirements:
• Master’s degree in accounting, finance, or business administration
• 8 years’ progressive experience in Contract and Grants management.
• Certified Public Accountant (CPA) added advantage
• Full possession of an accounting professional certification is an added advantage
• Extensive knowledge of institutional donor requirements and Ugandan government laws and regulations.
• Experience interpreting and applying donor rules and regulations.
• Good interpersonal and capacity-building skills.
• Impeccable level of integrity
• Ability to work with minimal supervision.
• Excellent oral and written communication skills.
• Ability to work under tight deadlines and to multi-task.
• Excellent skills using QuickBooks, MS Word, Excel, and Power point
Other Requirements
• Willingness to travel throughout the country to work with partners and key stakeholders
• Willingness and ability to work independently with all stakeholders
• Willingness to accept additional responsibilities
Application procedure
Interested and qualified, Click here to apply.
Posting Date: 2024-10-10
