Human Resources and Administration Officer Job
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 24 May 2024
Number of Jobs: 01
Hiring Entity: ForAfrika
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| ForAfrika |
Location: In Uganda
Job Details:
- Job title: Human Resources and Administration Officer.
- Department: Operations
- Reports to (function): Operations Manager
- Location: Country Office-Arua
- No. of direct Reports (subordinates): 1
- No. of positions: 1 Position
- Job Description last updated/ by: May 2, 2024
About ForAfrika To Thrive:
ForAfrika-Globally is a humanitarian aid and development organization dedicated to combating hunger, poverty, and malnutrition in Africa. We achieve this through sustainable programs focused on food security, nutrition, clean water, and sanitation, benefiting the most vulnerable children and communities in Sub-Saharan Africa. With support from both international and local donors, we proudly operate as an African organization, uniquely positioned to collaborate closely with African communities and their children.
Our organization implements a wide range of programs across various countries including Angola, Mozambique, Rwanda, South Africa, Uganda, Central African Republic, Ethiopia, and South Sudan. We operate on a fully inclusive basis, without any form of discrimination based on race, religion, gender, or political persuasion.
At ForAfrika, our vision is to see an Africa that thrives, while our mission is centered on partnering with African communities in their transformational development journey. Our core values include a deep love for Africa, emphasizing resilience and perseverance; dependability, reflecting our commitment to going above and beyond; compassion, demonstrated through kindness and authenticity; initiative, encouraging boldness and creativity; and discipline, maintaining professionalism and focus in all endeavors.
General Position Summary
We're looking for a proactive and well-organized Human Resource and Administration Officer to assist in overseeing HR operations and handling daily administrative tasks within our organization. The perfect candidate will possess a solid grasp of HR procedures, exceptional organizational abilities, and the knack for fostering a positive and productive work atmosphere.
Essential Job Responsibilities
Recruitment and Onboarding:
- Assist in posting job vacancies, reviewing resumes, and scheduling interviews.
- Coordinate the onboarding process for new hires, including preparing paperwork, conducting orientations, and facilitating introductions.
- Work closely with the respective supervisors and hiring managers in recruitment processes & staff management
Employee Records and Documentation:
- Maintain accurate and up-to-date employee records, including Employment & Contracts, Personnel files, and performance evaluations.
- Ensure compliance with data protection and confidentiality policies.
HR Policies and Compliance:
- Assist in the development and implementation of HR policies, procedures, and guidelines.
- Help ensure compliance with labor laws, regulations, and company policies.
- Actively participate in disciplinary actions, hiring and termination meeting for all offices as necessary, advise staff on disciplinary procedures.
- Work closely with all ForAfrika staff to ensure smooth introduction and adoption of Staff handbook and Administration policy.
- Work with finance compliance to mitigate fraud, conflict of interest and legal ramifications of ForAfrika.
Payroll and Benefits Administration:
- Support payroll processing by verifying attendance, leaves, and other relevant data.
- Assist employees with inquiries related to benefits, leave balances, and other HR-related matters.
Training and Development:
- Coordinate training sessions, workshops, and professional development opportunities for employees.
- Maintain training records and track employee progress.
Employee Relations:
- Assist in resolving employee grievances, conflicts, and concerns.
- Maintain open lines of communication and foster a positive work environment.
Administrative Support:
- Assist in office management tasks, including coordinating meetings, managing calendars, and handling correspondence.
- Help maintain office supplies, equipment, and general cleanliness.
- Ensure smooth travel coordination and booking of accommodation
- Ensure all lease agreement are valid, extended on time and MC premises are maintained in good condition
- Support the program with all ForAfrika Administration arrangements.
- Ensure smooth travel coordination, booking of accommodation and flight bookings.
- Ensure all lease agreements are valid, extended on time and ForAfrika premises are maintained in good condition.
Data Entry and Reporting:
- Enter HR-related data accurately into databases and systems.
- Generate regular and ad-hoc reports as needed.
Health and Safety:
- Assist in ensuring compliance with health and safety regulations.
- Contribute to creating a safe and healthy work environment.
Qualifications and Skills:
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Proven experience as an HR Officer or in a related administrative role.
- Strong knowledge of HR practices, policies, and labor laws.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and HR software.
- Effective communication and interpersonal abilities.
- Detail-oriented and able to handle confidential information.
- Ability to work independently and as part of a team.
- Prior experience with payroll, benefits administration, and HRIS is a plus.
- Ability to work with minimal supervision under pressure and meet deadlines.
- Good reporting skills.
- Ability to work in a team.
Success factors:
The successful Human Resource and Administration Officer will have strong consultative skills, The Successful Human Resource and Administration Officer will combine exceptional management skills and experience in building and maintaining relationships. S/he will have an ability to think creatively about operationalizing and improving the Operations/HR functions. S/he will have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills. Multi-tasking, prioritizing, problem solving and simultaneous attention to detail as well as strategic vision are essential. The most successful ForAfrika staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations. A good sense of humor and the ability to learn from mistakes also goes a long way!
Application procedure
Please submit a cover letter and CV (max 4 pages) to :recruitment.uganda@forafrika.org not later than 24th May 2024 17:00 EAT. Applications will be reviewed on a rolling basis and only successful candidates will be contacted. Late applications and candidates who do not comply with the above requirements will automatically be disqualified. Correspondence will be limited to short-listed candidates only. If you do not hear from us within one month of the closing date, please consider your application as unsuccessful.
Posting Date: 2024-05-15
