Personal Assistant Job
Work Hours: Full-time, 08 hours per day
Salary:
Attractive
Job Deadline: 06 August 2025
Number of Jobs: 01
Hiring Entity: Donswift
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| Donswift |
Location: In Uganda
Job Details:
- Manage the executive’s calendar, schedule appointments, and organize meetings, ensuring all engagements are well-prioritized and conflict-free.
- Coordinate local and international travel, including booking flights, accommodations, ground transportation, and preparing travel itineraries.
- Draft, proofread, and format internal and external documents with high attention to detail.
- Track action items, follow up on pending tasks, and ensure deadlines are met across multiple ongoing projects.
- Maintain organized filing systems (digital and physical) for documents, reports, and correspondence.
- Screen emails, calls, and other communications, respond when appropriate, and flag urgent matters.
- Create and manage task lists, reminders, and checklists to support structured work routines.
- Support the executive in organizing workshops, meetings, and events, including preparing agendas and taking meeting notes.
- Liaise with internal departments and external partners on behalf of the executive, ensuring clear communication and timely updates.
- Maintain confidentiality and exercise discretion when handling sensitive information.
- Anticipate the executive’s needs and provide proactive solutions before issues arise.
- Monitor office and personal supplies for the executive and handle procurement as needed.
Ideal Traits & Qualities
- Highly organized and structured in their approach to work
- Detail oriented and meticulous with task execution and follow-ups
- Able to work with minimal supervision, showing strong initiative
- Reliable and consistent in meeting deadlines
- Comfortable with setting routines, checklists, and systems
- Has a professional demeanor and communicates clearly
- Good at anticipating needs and problem-solving independently
- Demonstrates discretion, loyalty, and confidentiality
Skills
- Calendar and schedule management
- Task tracking and prioritization
- Travel and logistics coordination
- Document preparation and formatting
- Handling emails and communications
- Familiarity with productivity tools (e.g., Google Workspace, Microsoft Office, Notion, Trello)
Application procedure
Interested individuals may send their applications, including application letter, CV in PDF and copies of academic documents to careers@donswift.co.ug
Application Deadline: 6th August 2025
Only shortlisted candidates will be contacted.
Posting Date: 2025-07-27
